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Job Description
Act as a liaison between the Manager and his / her team as well investors, suppliers and contractors.
Respond to inquiries and requests for information / approval and /or directing to appropriate team as required.
Responsible for the compilation of data and the maintenance of all files related to investors for Asst. Operations Manager (Invoice file, Employee file, budget’s file, project drawings).
Responsible for the preparation of monthly report.
Assisting Dept. Head in YARDI system approval.
Responsible for consolidating Inspection Reports, sending out inspection correspondence in coordination with maintenance & Fire safety schedule & forecast.
Issue manual work permits if needed
Handle commercial café requests
Monitor fit-out projects progress.
Prepare purchase orders and follow up.
Prepare service agreement.
Prepare correspondences to investors and vendors.
Relay with investors to ensure all necessary permits, insurance and document are submitted to mall management.
Answer telephone enquiries from investors, attend to investors, contractors / suppliers and assist other staff in the organization with their enquiries.
Resolve administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions.
Schedule and coordinate meetings and appointments with vendors.
Follow up with Investors for renewal of licenses
Maintain a detailed tracker for F&B units for their services contracts and following with Investor to submit the unit maintenance requirements.
Ensure that inspections are conducted for Unit completed Fit-out along with Operations Team after the FCC is issued by the RDD Team, follow up with Investor to ensure the pending snags are completed prior to the Operating of the Unit.
Manage daily office administrative issues.
Organize and supervise internal and external daily mail correspondence with investors, suppliers, contractors, and the Operations Department.
Skills
Minimum 3 years of experience in general administrative or clerical role
Must have excellent organizational, presentation, and interpersonal skills.
Must have a strong sense of ownership to deliver department objectives and pursue professional development of self and team.
Able to multi-task, prioritize competing assignments and deliver quality work on time.
Knowledge of administrative procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology
Organize and supervise internal and external daily mail correspondence with investors, suppliers, contractors, and the Operations Department.
Candidate should be willing to work at Al Kout Mall.